What document is frequently overlooked during the on-boarding process?
Offer Letters, job descriptions, payroll information, etc.? If you guessed Form I-9, Employment Eligibility Verification, then you guessed right.
The Form I-9 is often ignored during the on-boarding process, and there are numerous ways the document does not meet the U.S. Citizenship and Immigration Services (USCIS) expectation: a name is miss spelled, an employee forgets to check their status, the second page is not completed by an authorized representative of a company, and much more.
Additionally, and most importantly, the USCIS is always revising the Form. This year we’ve seen two revised forms.
This past January, the HR world and new hires saw some major changes. The changes included:
- The addition of prompts to ensure information is entered correctly.
- The ability to enter multiple preparers and translators.
- A dedicated area for including additional information rather than having to add it in the margins.
- A supplemental page for the preparer/translator.
- The instructions were separated from the form to include specific detail to complete each field.
The revised document went into effect officially on January 22, 2017. However, the USCIS made some minor revisions this July. These changes include:
- Revisions to the Form I-9 instructions
- Revisions to the List of Acceptable Documents
If you are concerned about your I-9 files, it is best to consult an HR Advisor for next steps.